Associate Architect/Structure Designer - City of San Jose Public Works Department

City of San Jose

Public Works Department  

Requests Submissions from Qualified Candidates for the Positions of:  

Associate Architect/Structure Designer 

About the Department:  

The Department of Public Works is responsible for delivering capital improvement projects for a wide variety of City facilities and infrastructure, maintaining City facilities and fleet assets, facilitating, and regulating development activities, and providing animal care and services.

The department is committed to high-quality service, collaborating with the community, and providing an excellent environment in which to work.  We strive to constantly demonstrate the City values of Integrity, Innovation, Excellence, Collaboration, Respect, and Celebration, and seek employees who do the same.

About the Division:  
The City Facilities Architectural Services Division of the Public Works Department provides professional Architectural, Landscape Architectural, and Engineering services to all departments in the City of San Jose.  The division is responsible for full-service project management - from design through construction administration for a wide range of City capital improvement projects from minor to major - park, trail, fire station, community center, and library buildings, as well as complex engineering projects.  The division workload is about 100 active projects assigned to a staff of approximately forty professionals.  Each staff member reports to a Senior Landscape Architect, Senior Architect, Senior Civil Engineer, or Senior Mechanical Engineer. 

Position and Duties:
The City Facilities Architectural Services (CFAS) Division of the Department of Public Works is currently seeking to fill multiple Associate Structure/Landscape Designer (Associate Architect) positions. Employees in this position are to perform professional architectural work of moderate difficulty to support from the programming phase to evaluation, review, design, and construction administration for capital improvement projects. Professional licensing is desirable but not required for the Associate Architect position, (premium pay of 1.5% is available for licensed employees). All Associate level positions will be working under the supervision of a Senior Architect. 

Key Responsibilities: 
Responsibilities include, but are not limited to: 

  • Prepares construction documents, specifications and reports necessary for a contractor to bid, and build for a variety of municipal improvements projects.

  • Develops and designs schemes, layouts and full projects using desktop publishing software programs, such as AutoCAD, Revit, Sketch-up, etc.

  • Prepares and coordinates consultant agreements.

  • Prepares reports and council memos for a variety of municipal improvements projects.

  • Coordinates with architects, landscape architects, engineers, contractors, community groups and other City departments in conjunction with the programming and design and construction of municipal projects.

  • Coordinates details, paperwork, meetings, decision making, cost analysis and estimates necessary to take a project from project definition through design, public bidding, and construction, to completion of the project.

  • Coordinates improvement projects with other departments, concerned community groups and individuals and other entities and agencies.

  • Provide analysis, project schedules, and cost estimates for the construction of municipal projects.

  • Provides contract administration for municipal projects for conformance to building code and city regulations.

  • Provides consultation to other departments and divisions for advice on ongoing or contemplated problems such as choice and use of materials, current requirements for ADA accessibility and California Building Code requirements.

  • Provides direction to building inspectors on assigned projects.

  • Develops general guidelines, design elements, definition of necessary facilities and improvements, and analyses of all relevant factors in developing and constructing building and/or landscape improvements both now and in the future.  Produces written documents for Council review and approval.

  • Organize, manage, and facilitate meetings with community groups and citizen organizations.

  • Analyzes field data and prepares drawings and specifications to conform to establish requirements for municipal projects.

  • Reviews plans, and specifications prepared by consultants to ensure conformity to project program requirements, building codes and ordinances.

  • Manages construction projects to ensure conformance to project requirements.

  • Maintains easily available records of drawing and specifications to further develop existing facilities to meet future needs.

  • Trains and directs, and evaluates the work of subordinates’ employees involved in municipal projects and provides the necessary technical advice and direction.  

  • Perform other duties of a similar nature or level.

The ideal candidate will possess a high level of professionalism, excellent customer service skills and a strong work ethic.  The position requires excellent judgment, initiative, perseverance, integrity, organizational skills, flexibility, and written and verbal communication skills.  The ideal candidate must have extensive experience in the delivery of capital improvement projects. 

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

  • Job Expertise: Demonstrates knowledge of and experience with applicable codes, ordinances and permits governing design and construction of municipal capital improvement projects, performance of architectural research, analysis of results and development of appropriate recommendations; Citywide and departmental procedures/policies; and federal and state rules and regulations.   

  • Communication Skills: Communicates and listens effectively and responds in a timely, effective, positive, and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form.

  • Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

  • Project Management: Ensures support for projects and implements agency goals and strategic objectives.

  • Reliability: Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

  • Change Management: Demonstrates support for innovation and for organizational changes needed to improve the organization's effectiveness; facilitates the implementation and acceptance of change within the workplace.

  • Initiative: Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.

  • Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

  • Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.  

Minimum Qualifications:
Any combination of training and experience equivalent to: 

1.    Education:  A Bachelor’s Degree from an accredited college or university in Architecture, or closely related field.

2.    Experience:  Three (3) years of increasingly responsible work experience in the field of Architecture or closely related field.

3.    Acceptable Substitutions: Acceptance by the State of California for professional registration testing may be substituted for the degree requirement.  Proof of acceptance must be provided at the time of application.

4.    Certification or License:  Possession of a valid professional registration/certificate as a licensed Architect by the State of California is highly desirable, but not required.

5.    Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will not prepare or file a labor condition application with the Dept. of Labor. 

Selection Process:
The selection process will consist of an evaluation of the applicant's training and experience based on the application, resume, and answers to the job-specific questions.  You must answer all job-specific questions and complete the Education/Work History section of the application in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.  Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews - one of which may include a practical/writing exercise.  Please attach a current resume as part of your application submission.
In the form of a Cover Letter briefly describe how your education and experience makes you the best candidate for this position. Please be sure to include in the cover letter your experience in the following areas:  

1.    Describe your experience in the planning and designing of buildings.

2.    Describe your experience in the preparation, management, and administration of consultant agreements and/or construction contracts.

3.    Describe your experience managing budgets and schedules.

4.    Describe your experience with desktop publishing and computer aided drafting software. Indicate what types of software you have used and the projects you have prepared.

5.    Describe your experience working in a team to achieve a common goal. 

The cover letter should be no more than two pages in length (single spaced and at least 10-pt font).  This response will also be used to evaluate the candidates' writing skills.  You must attach a cover letter and current resume or your application will be deemed incomplete and withheld from further consideration. 

Visit us at to complete an application. 

If you have questions about the duties of these positions, the selection or hiring processes, please contact April Hanson by email at 

Additional Information:                                                                                                                                                                      

Link to Benefits page:

Link to Public Works website:

California Equal Pay Act:            

The application deadline is 11:59 PM on September 23, 2019. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. First review of applications will be on September 5, 2019, and therefore we encourage applicants to apply as soon as possible.If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided.  IF YOU DO NOT RECEIVE THE CONFIRMATION, please email and we will research the status of your application.  Please contact Human Resources at (408) 535-1285, or if you have any questions.