Brown University - Assistant Vice President, Planning, Design & Construction

logo    Our ClientLocated in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Public Health, School of Engineering, and the School of Professional Studies. With its talented and motivated student body and accomplished faculty, Brown is a leading research university that maintains a particular commitment to exceptional undergraduate instruction.Brown’s vibrant, diverse community consists of about 6,580 undergraduates; 2,255 graduate students; 545 medical school students; more than 6,000 summer, visiting, and online students; and more than 700 faculty members. Brown students come from all 50 states and more than 115 countries.Brown is frequently recognized for its global reach, many cultural events, numerous campus groups and activities, active community service programs, highly competitive athletics, and beautiful facilities located in a richly historic urban setting. Position Summary / Essential Job FunctionsReporting to the Vice President, Facilities Management, the Assistant Vice President (AVP), Planning Design & Construction provides strategic leadership, coordination, and administrative oversight to facilities planning and design & construction and the development of long-term strategies to meet the needs of the University. As a member of multiple executive committees, the AVP will work closely with senior leadership and members of the Brown Corporation to provide strategic direction to all projects and planning efforts. The AVP will supervise three direct reports and indirectly support additional staff of 25 employees. This group plans and delivers approximately 130 projects annually, including over $10M per year on renewal and functional renovations and approximately $500M in multi-year capital projects.  Responsibilities1.) 45% – Oversee all Planning, Design & Construction activities to ensure that department and university needs are met.

  • The AVP will develop and define the infrastructure of the department.
  • Determine areas of potential cost reductions, program improvements, and policy change.
  • Evaluate initiatives for strategic impact and/or expected outcomes.
  • Establish and implement departmental policies, goals, objectives, and procedures, conferring with University officials and departmental staff members as necessary.
  • Develop, assign, and develop comprehensive plans, processes and programs to continuously improve the organization.
  • Align resources, delegate authority, and set milestones.
  • Develop and train staff as needed and track progress of projects.
  • Works closely with the Vice President, the AVP for Facilities Operations, and other senior-level staff both in the department and within the University to provide strategic direction to the group for which she / he is responsible.

2.) 15% – Manage staff including recruitment, supervision, scheduling, development, evaluation, and accountability.

  • Meet regularly with staff to review activities, address all matters which may impact efficiency, and propose and implement changes as necessary to ensure staff meets departmental and individual goals.

3.) 40% – The AVP is responsible for the progress and quality of all construction projects.

  • Oversee and coordinate all activities associated with project planning, design, and construction; and oversee the processes responsible for managing, supervising, and contracting with consultants, contractors, and vendors associated with all construction, renovation, and repair projects at the University.
  • The development, implementation, and direction of a planned project selection and cost estimating for both short- and long-term facility maintenance needs, including space planning, deferred maintenance, facility renewal, and facility condition inspection programs.
  • Ensure that all legal and departmental standards are met; develop and maintain relationships with all the City and State Agencies, regulatory and enforcement offices, other committees and boards responsible for the permitting, and a variety of local community groups; and oversee the process of negotiating with, selecting, and maintaining relationships with appropriate vendors and outside contractors.
  • Develop and monitor metrics to assure the organization is operating efficiently and effectively serving client and departmental needs.

 Job Qualifications

  • Bachelor’s degree in architecture, engineering, or a related field (Master’s degree preferred).
  • Licensed architect in the State of Rhode Island (preferred).
  • 15 years of progressively responsible management experience.
  • Considerable knowledge of budget practices, employee management, and working with vendor contracts and services.
  • Must have knowledge of applicable Building and Fire Codes.
  • Complex, institutional experience required.

 Helpful Links

 Brown University is conducting a national search with the assistance of Helbling & Associates, Inc., an executive search firm specializing in the areas of facilities managements, construction, engineering, and real estate development.   Please Submit Applications or Nominations to: Mr. Joseph WargoSenior Managing ConsultantE: JoeW@helblingsearch.comO: (724) 935-7500 x107 Helbling & Associates, Inc.8000 Brooktree Road, Suite 100Wexford, PA  15090 Please visit Helbling & Associates’ Candidates Page ( for more information.